Doing Business with the PPA

Bidding Procedures

The Pittsburgh Parking Authority purchases assorted items and services on a spot buy, semiannual, or annual basis, depending on the commodity. The following information will explain what a vendor should expect to find and what information is necessary in doing business with the Authority.

Be sure to check our listing of current contract bids, RFP's and Solicitations on the Homepage listed under "WHATS NEW AT THE PPA?".

The Authority will also post current and upcoming opportunities to the City of Pittsburgh BEACON.  The Beacon is a free service that notifies subscribed businesses about opportunities.  In order to be notified by e-mail you must first subscribe to the service.  Visit the City of Pittsburgh web-site at www.pittsburghpa.gov  to subscribe to be a member.  Please note that this service is managed by the City of Pittsburgh and not the Pittsburgh Parking Authority. The Authority utilizes this service for advertisement only.

The Authority wants to ensure that all businesses get a fair chance to competitively bid for Authority contracts.  Minority, women-owned and small business enterprises are encouraged to participate, along with all other firms. Competition can be very beneficial to the pricing offered to the Authority.

Bidders should be advised that the bid forms packages for advertised contracts are available in the offices of the

Pittsburgh Parking Authority,
232 Blvd. of the Allies,
Pittsburgh, PA 15222.
412-560-7275

 

Bonding Requirements

The Bonding requirements will be detailed for each contract within its text and specifications.  Bonds submitted by unsuccessful bidders will be returned when an award is made.

Requirements for Commodities and Service Contracts Over $25,000

Contracts for bids over $25,000 are awarded on the basis of sealed competitive bids with the award being made to the lowest responsible bidder.  A bid is an offer to sell to the Authority certain supplies or services at a firm price.  Advertisements appear in the PittsburghPost-Gazette, Pittsburgh Courier, the Pittsburgh Parking Authority’s web-site and the City of Pittsburgh Beacon.  A daily check of one of these papers and/or sites will prevent you from missing a business opportunity.  These bids are usually due at the Authority offices two weeks from the date of advertisement.

The public is invited to attend the Bid opening.  At that time, all bids will be opened and read aloud.  Bids are due by the time shown on the day of the bid opening unless specifically indicated.  They will be clocked in electronically.  No late bids will be considered.  The bids are then tabulated for easy comparison.  All items bid must meet specifications and must be on the proper forms and completed according to the instructions.  The Authority will evaluate the lowest bidder to ensure that the specifications were met and the included instructions were followed in submitting the bid.  The Authority Board of Directors awards the bids at Board Meetings.

Please Note

Demolition or construction contracts differ from those contracts previously mentioned with respect to security and insurance requirements. Additionally, a fee may be charged for plans of construction projects.  Again, please carefully review each requirement within each RFP or Solicitation.

Bid Package Contents

  • Proposal Sheets - Includes job or equipment specifications and complete instructions.  The proposal sheet must be signed by hand in ink.
  • Bid Sheet - Used to give the unit prices and total prices as requested.
  • Bid Bond To be completed and signed by the bidder and the bonding company.  Must include the appropriate corporate seals, if possible.
  • Instruction Form - Specifies the date and time of bid opening.
  • Envelope - Addressed to the Pittsburgh Parking Authority.  In which you enclose and seal the proposal, bid sheet and bond.

BE SURE TO FILL OUT ALL FORMS CAREFULLY, CLEARLY AND COMPLETELY!

Letter Bids or Inquiry Bids $25,000 or Less

Letter bids for services or commodities under $25,000 and Inquiry bids (for materials, supplies, and equipment under $10,000) will be mailed, or phone calls will be made to at least three potential bidders.  These bids will not be advertised in the newspaper.  If you have any questions or problems, please call before submitting your bid. The Authority staff will be glad to assist bidders to assure that they bid properly.

Items and Services May Include, but are not Limited to, the Following:

  • Carpet Service
  • Chemicals
  • Computer Supplies & Equipment
  • Construction Services
  • Elevator Maintenance
  • Insurance
  • Janitorial & Cleaning
  • Office Equipment & Supplies
  • Overhead Door Repairs
  • Paint & Supplies
  • Parking Meters
  • Printing & Forms
  • Radio Equipment
  • Revenue Control Equipment
  • Signage
  • Telecommunication Equipment
  • Uniforms
  • Vehicle Purchase, Parts & Service

Reminders

  • Bidders should be sure instructions are followed very closely in the preparation of bid documents.
  • Forms incorrectly or incompletely filled out may be grounds for rejection of bid.
  • Remember to turn in the bids on time.
  • Include necessary documents such as bonds or certified checks.  Remember to sign your proposal by hand in ink.

The Pittsburgh Parking Authority looks forward to doing business with your firm and is available to answer any questions you may have, call us at (412) 560-7275 (PARK)

Vendor Application Form - How to do Business with the Pittsburgh Parking Authority

If you want to be on our list of potential vendors, you can download the official How to Do Business with the Pittsburgh Parking Authority form directly from our server.  You will need Adobe Acrobat Reader to view and print the file.    When you print the form, fill it out in its entirety and mail it to:

Pittsburgh Parking Authority
232 Blvd. of the Allies
Pittsburgh, PA 15222
Attention: Project Management
or email: tsowinski@pittsburghparking.com